Barcamp and Unconference Session Planning Made Simple

Session Planner is a professional tool designed specifically for barcamp organizers and unconference facilitators. Plan your open space event with real-time collaboration, intuitive scheduling, and seamless participant engagement.

Key Features for Barcamp Organizers

  • Real-time Collaboration

    See session updates instantly with WebSocket technology. All participants view the same schedule in real-time, ensuring everyone stays synchronized during your barcamp or unconference.

  • Drag-and-Drop Scheduling

    Organize sessions across rooms and time slots with intuitive drag-and-drop functionality. Perfect for the dynamic nature of open space technology events.

  • Session Submission Portal

    Allow participants to propose sessions directly through a simple, accessible form. Collect session titles, presenter names, and descriptions effortlessly.

  • Public Display Mode

    Show your session grid on large screens at the venue. Auto-scrolling display mode keeps everyone informed about what is happening and where.

  • Multi-Day Event Support

    Plan barcamps and unconferences spanning multiple days. Each day has its own schedule while maintaining a cohesive event experience.

  • Custom Theming

    Match your event's branding with customizable colors, logos, and styling. Create a consistent visual identity across your barcamp.

How Session Planner Works

  1. 1. Get Your Event Set Up

    Contact us to get your event created. We'll set up your event URL and admin access - then you configure the details yourself: rooms, time slots, branding, and everything else.

  2. 2. Collect Session Proposals

    Share the public submission link with participants. They can propose sessions before or during the event, following open space principles.

  3. 3. Build the Schedule

    Use the session pool to review proposals. Drag sessions onto the grid to assign rooms and time slots. Changes appear instantly for all viewers.

  4. 4. Share and Display

    Publish the schedule for participants to view on their devices. Use display mode on venue screens to show the current schedule at a glance.

Perfect For

  • Barcamps and unconferences of any size
  • Open space technology gatherings
  • Community meetups and knowledge-sharing events
  • Corporate innovation days and internal conferences
  • Educational workshops and peer learning sessions

Simple, Fair Pricing

Getting started is easy - just get in touch and we'll set up your event. Our pricing is designed to be accessible:

  • Free public events - If your barcamp or open space is free and public, Session Planner is free to use.
  • Paid public events - For public events with ticket sales, the cost is equivalent to one ticket.
  • Corporate and private events - For non-public events, please contact us for pricing.

Ready to get started? Contact us to set up your event.

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